BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: RFP-SJR-01-2017

Solicitation Name: Athletic Field Turf Care for St. Johns River State College

Description: St. Johns River State College is inviting interested eligible bidders to submit proposals for our athletic field turf care services. St Johns River State College is issuing a competitive request for proposal to include services required to perform fertilization, weed, insect prevention and control, plus field improvement processes to our Athletic fields. Our goal is to provide the needed services required to promote a safe, healthy and aesthetic turf surfaces for our college athletic programs. The contract for this RFP will be awarded to the vendor who best meets the need of the college.

St. Johns River State College Athletic Field Campus Location(s)
Palatka Campus
5001 St. Johns Ave
Palatka, FL 32177

It is the Bidder’s responsibility to check the dedicated web page for this bid in order to stay up to date with any changes, addenda or general announcements. The webpage can be accessed at: http://sjrstate.edu/012017

Schedule: Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.

Tentative Dates Scheduled:

Issue ITBMonday, September 18, 2017
Pre Bid Meeting & Tour of Grounds Monday, September 25, 2017 @ 10:00am
Written questions due by 2:00 p.m.
*submit via email
Friday, October 6, 2017

Proposals Due by 2:00 p.m.
Thursday, October 17, 2017
Public Bid Opening at 2:30 p.m.Thursday, October 17, 2017
Evaluation Committee MeetingTuesday, October 24, 2017
Intent to Award Issued Wednesday, October 25, 2017
Protest Period October 26-30, 2017
*Issue Bid Award Tuesday, October 31, 2017
*Initial Contract Term November 1, 2017 – October 31, 2020

*Assumes no protests


MANDATORY PRE-BID MEETING & TOUR OF THE GROUNDS: The college will conduct a pre-bid meeting and host a tour of the grounds on September 25, 2017. The meeting will begin at 10:00am. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-152 in order to facilitate a tour of the grounds for which services will be expected to be rendered by the awarded bidder. Attendance at the pre-bid meeting and tour is a mandatory requirement to be considered a ‘Responsive Bidder’. This will be the only time the College staff will be available to respond directly to questions regarding services as described in the specifications listed in Section 5.0.

Americans with Disabilities Act of 1990
If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Purchasing Director via email or at 386-312-4156

PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on Thursday, October 17, 2017. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS
The college will conduct an evaluation committee meeting in an effort to select the vendor in which the committee intents to award the contract to on Tuesday, October 24, 2017. The meeting will be held in the College’s Board Room, located at 5001 St. Johns Avenue, Palatka Florida Building A, Room A-154 beginning at 10:00am EST. The Meeting is open to the public; bidders are welcome to attend but will not have the opportunity to speak.


Document Name:              Document Issue Date
Invited to Participate       September 18, 2017
BID Specifications           September 18, 2017
Adendda 1                        September 25, 2017
Intent to Award                October 23, 2017
Bid Award                         October 26, 2017



Contact for solicitation questions:

(386) 312-4156