BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: BID-SJR-04-2017

Solicitation Name: DX Maintenance Services for St. Johns River State College

Description: St. Johns River State College serves students in Putnam, St. Johns and Clay counties. St. Johns River State College is inviting interested eligible bidders to submit proposals for DX Unit Maintenance Services for our Palatka Campus located at 5001 St. Johns Ave, Palatka Florida 32177. The contract for this ITB will be awarded to the vendor who best meets the need of the college.

It is the Bidder’s responsibility to check the dedicated web page for this bid in order to stay up to date with any changes, addenda or general announcements related to the purchasing and planting of trees bid. The webpage can be accessed at: http://sjrstate.edu/042017

Schedule: Schedule: The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The College may change the dates of any events of this BID and the issuance of the Contract.

Revised BID Schedule        September 18, 2017

Pre Bid Meeting & Tour of Grounds Moved to Friday, Monday, September 15, 2017 @ 1:00pm Due to Hurricane Irma
MONDAY SEPTEMBER 25, 2017 @ 9:00AM
Written questions due by 2:00 p.m.
*submit via email
Monday, September 18, 2017
WEDNESDAY, SEPTEMBER 27, 2017

Proposals Due by 2:00 p.m.
Tuesday, September 26, 2017
THURSDAY, OCTOBER 5, 2017

Public Bid Opening at 2:30 p.m.
Tuesday, September 26, 2017
THURSDAY, OCTOBER 5, 2017

Intent to Award Issued
Tuesday, September 26, 2017
THURSDAY, OCTOBER 5, 2017

Protest Period
September 26-29, 2017
OCTOBER 6-10, 2017

*Issue Bid Award
Friday, September 26, 2017
WEDNESDAY, OCTOBER 11, 2017

*Initial Contract Term
October 1, 2017 – September 30, 2020
OCTOBER 12, 2017 – October 11, 2020

*Assumes no protests


MANDATORY PRE-BID MEETING & TOUR OF THE GROUNDS
The college will conduct a pre-bid meeting and host a tour of the grounds. The meeting has been moved due to Hurricane Irma from September 12 to September 15, 2017 at 1:00pm Monday, September 25, 2017 at 9:00 am. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-152 in order to facilitate a tour of the grounds for which services will be expected to be rendered by the awarded bidder. Attendance at the pre-bid meeting and tour is a mandatory requirement to be considered a ‘Responsive Bidder’. This will be the only time the College staff will be available to respond directly to questions regarding services as described in the specifications listed in Section 5.0.

Americans with Disabilities Act of 1990
If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Purchasing Director via email or at 386-312-4156

PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on Tuesday, September 26, 2017 Thursday, October 5, 2017. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.


Document Name:           Document Issue Date
Invited to Bid                  August 29, 2017

BID Specifications         August 29, 2017

Addenda 1                      September 6, 2017

Addenda 2                      September 26, 2017

Addenda 3                      September 27, 2017

Intent to Award               October 5, 2017

Bid Award                        October 11, 2017


Contact for solicitation questions:

(386) 312-4156