BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: BID-SJR-06-2017

Solicitation Name: Banking Services

Description: St. Johns River State College serves students in Putnam, St. Johns and Clay counties. SJR State is issuing the RFP to identify a qualified financial institution who can provide the College with the best solution for banking services. The contract for this RFP will be awarded to the institution who best meets the need of the College.

It is the Proposer’s responsibility to check the dedicated web page for this RFP in order to stay up to date with any changes, addenda or general announcements. The webpage can be accessed at: http://sjrstate.edu/062017

Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.

Tentative Dates Scheduled:

Issue RFP Monday, October 2, 2017
Written questions due by 2:00 p.m.
*submit via email
Monday, October 6, 2017
Proposals Due by 2:00 p.m.Monday, October 23, 2017
Public Bid Opening at 2:30 p.m.Monday, October 23, 2017
Evaluation Committee Meeting - Shortlist Wednesday, November 1, 2017
Interviews/Demos Friday, November 1, 2017
Evaluation Committee Meeting – Final Selection Friday, November 3, 2017
Intent to Recommend Award Issued Friday, November 3, 2017
Protest Period November 6-8, 2017
*RFP Award Recommendation Issued Thursday, November 9, 2017
Present Recommendation to the Board Wednesday, December 6, 2017
*Assumes no protests


PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on Monday, October 23, 2017. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, respondents are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on Wednesday, November 1, 2017, the purpose of this meeting is to create a ‘short – list’ of respondents which will be invited to participate in the interview and or demonstration process. The meeting will be held beginning at 9:00 AM EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, respondents are welcome to attend but will not have the opportunity to speak.

Respondent Demo’s / Interviews
The college has the right to invite short-listed respondents for an interview and product demonstration. Short-listed respondents will be interviewed against the evaluation criteria outlined within the RFP. The purpose of the interview will be to obtain answers and information for the purpose of clarification, to allow College staff to review the institution’s cash management banking system and to obtain details regarding the institutions client resolution department and process. Interviews / demos will be limited to no longer than (1) one hour per Short-listed respondent. The interviews/demos will be held on Friday, November 3, 2017. Demos will take place on the Palatka Campus in Valhalla Hall, Building A Room A-152. These meetings are open to the public, and only scheduled respondents are permitted to speak during their allotted time. A schedule will be posted on the bid web page following the Evaluation Committee shortlisting of vendors meeting held on November 1, 2017.

If desired, an interview/demo schedule will be posted to the RFP’s dedicated web page located at: http://sjrstate.edu/062017

Document Name: Document Issue Date:
Invited Participants October 2, 2017
RFP-SJR-06-2017 October 2, 2017
RFP-SJR-06-2017 - Updated October 2, 2017
Addenda 1 October 16, 2017
Addenda 2 October 18, 2017
Notice of Intent to Award November 3, 2017

Contact for solicitation questions:

(386) 312-4156