BUSINESS OFFICE

Solicitation Number: BID-SJR-19-2016

Solicitation Name: SJR State College Major HVAC Equipment Inspection ONLY

Description: St. Johns River State College serves students in Putnam, St. Johns and Clay counties. SJR State is soliciting sealed bids for the purpose of providing HVAC INSPECTION services college wide on 'Major HVAC Equipment' as identified in Appendix 1. The contract for this ITB will be awarded to the vendor who best meets the need of the college.

Schedule: The following schedule is a general guideline for issuance and recommendation of award of this ITB and issuance of the contract. The College may change the dates of any events of this ITB and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this ITB which can be found at: SJRState.edu/192016

Tentative Dates Scheduled:

Issue BIDFriday, September 16, 2016
Pre-Bid MeetingWednesday, September 28, 2016 at 1:30pm
Written questions due by 2:00 p.m. Submit via email Wednesday, October 5, 2016
Proposals Due by 2:00 p.m.Wednesday, October 12, 2016 @ 2:00pm
Public Bid Opening Wednesday, October 12, 2016 @ 2:30pm
Intent to Award IssuedThursday, October 13, 2016
Protest Period October 14, 2016 – October 18, 2016
Bid AwardWednesday, October 19, 2016
Contract Term (Initial) November 1, 2016 – October 31, 2017


PRE-BID MEETING
The college will conduct a pre-bid meeting on Wednesday, September 28, 2016. The meeting will begin at 1:30pm EST. The meeting will be held in the board room on the Palatka Campus, 5001 St. Johns Avenue, Palatka Florida, 32177, Building A, Room A0154.
Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

3.2.1 Americans with Disabilities Act of 1990
If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Director of Purchasing and Auxiliary Services via email at julianneyoung@sjrstate.edu or at 386-312-4156.

PUBLIC BID OPENING
The college will conduct a Public Bid Opening on Wednesday, October 12, 2016. The meeting will begin at 2:30pm EST. The meeting will be held in the board room on the Palatka Campus, 5001 St. Johns Avenue, Palatka Florida, 32177, Building A, Room A0154.


Document Name:        Document Issue Date
Invited Participants       September 16, 2016

BID-SJR-19-2016          September 16, 2016

Pre-Bid Meeting            September 28, 2016

Addenda#1                     October 10, 2016

Addenda#2                     October 11, 2016

No Award Notice            October 21, 2016

Contact for solicitation questions:

(386) 312-4156