BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: RFP-SJR-20-2016

Solicitation Name: Food Service Provider (Orange Park Campus)

Description: SJR State is issuing the RFP to identify a qualified food service provider who can provide the College the best solution for servicing and providing food service concessions on the College's Orange Park Campus. The contract for this RFP will be awarded to the vendor who best meets the need of the college.

Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.

Tentative Dates Scheduled:

Issue RFPWednesday, October 19, 2016
Mandatory Pre-Bid MeetingWednesday, November 2, 2016
Written questions due by 2:00 pm
*submit via email
Wednesday, November 9, 2016
Proposals Due by 2:00 p.m.Wednesday, November 16, 2016
Public Opening of Proposals Wednesday, November 16, 2016
SHORT-List of Proposers MeetingThursday, November 17, 2016
Proposer Interviews Monday, November 28, 2016
Evaluation Committee Final Review Monday, November 28, 2016
Issue Intent to Award Tuesday, November 29, 2016
Protest Period November 30 – December 2, 2016
*Issue Bid Award
*assumes no protests
Monday, December 5, 2016
Initial Contract Term January 1, 2017 – June 30, 2018


PRE-BID MEETING
The college will conduct a pre-bid meeting on November 2, 2016. The meeting will begin at 1:30 pm EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203).
Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

3.2.1 Americans with Disabilities Act of 1990
If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Director of Purchasing and Auxiliary Services via email at or at 386-312-4156.

PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on November 16, 2016. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on November 17, 2016, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will be held beginning at 2:30PM EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203).
The Evaluation Committee Meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE FINAL REVIEW
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on November 28, 2016. The meeting will begin at 3:30pm EST. The meeting will be held on the Orange Park Campus in the Thrasher Horne Conference Center, Suite E (Room P-1203). The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.


Document Name:           Document Issue Date
Invited Participants       Wednesday, October 19, 2016

RFP-SJR-20-2016          Wednesday, October 19, 2016

Addenda 1                       Wednesday, October 26, 2016

Addenda 2                       Monday, November 14, 2016

Notice of Meeting
Demo Schedule
              Monday, November 14, 2016

Notice of
Intent to Award
              Monday, November 28, 2016

Bid Award                        Monday, December 5, 2016

Contact for solicitation questions:

(386) 312-4156