BUSINESS OFFICE

ST. JOHNS RIVER STATE COLLEGE

Solicitation Number: RFP-SJR-21-2016

Solicitation Name: Banking Services

Description: SJR State is issuing the RFP to identify a qualified financial institution who can provide the College with the best solution for banking services. The contract for this RFP will be awarded to the institution who best meets the need of the College.

Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.

Tentative Dates Scheduled:

Issue RFPTuesday, November 8, 2016
Written questions due by 2:00 pm
*submit via email
Tuesday, November 29, 2016
Proposals Due by 2:00 p.m.Tuesday, December 6, 2016
Public Opening of Proposals Tuesday, December 6, 2016
SHORT-List of Proposers MeetingThursday, December 8, 2016
Proposer Demo’s/Interviews Monday, December 12, 2016
Evaluation Committee Final Review Tuesday, December 13, 2016
Issue Intent to Award Tuesday, December 13, 2016
Protest Period December 13-16, 2016
*Issue Bid Award
*assumes no protests
Friday, December 16, 2016
Recommendation to the Board of Trustees Wednesday, January 18, 2017
Initial Contract Term April 1, 2017 – March 31, 2022


PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on December 6, 2016. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on December 8, 2016, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will be held beginning at 9:30 AM EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

PROPOSER DEMO'S / INTERVIEWS
The college has the right to invite short-listed proposers for an interview and product demonstration. Short-listed proposers will be interviewed against the evaluation criteria outlined within the RFP. The purpose of the interview will be to obtain answers and information for the purpose of clarification, to allow College staff to demo the institutions cash management banking system and to obtain details regarding the institutions client resolution department and process. Interviews / demos will be limited to no longer than (1) one hour per Short-listed proposer. The interviews/demos will be held on December 12, 2016. Demo’s will take place on the Palatka Campus in Valhalla Hall, Building A Room A-152. These meetings are open to the public, only scheduled bidders are permitted to speak during their allotted time. A schedule will be posted on the bid web page following the Evaluation Committee shortlisting of vendors meeting held on December 8, 2016.
If desired, an interview/demo schedule will be posted to the RFP’s dedicated web page located at: www.sjrstate.edu/212016

EVALUATION COMMITTEE FINAL REVIEW
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on December 13, 2016. The meeting will begin at 8:30 a.m., EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.


Document Name:           Document Issue Date
Invited Participants       Wednesday, November 8, 2016

RFP-SJR-21-2016          Wednesday, November 8, 2016

Addenda 1                      Tuesday, November 29, 2016

Addenda 2                      Tuesday, November 29, 2016

Addenda 3                      Wednesday, November 30, 2016

Demo and Meeting
Schedule Update
           Thursday, December 8, 2016

Intent to Award               Tuesday, December 13, 2016

All Bids Rejected            Friday, December 16, 2016

Contact for solicitation questions:

(386) 312-4156