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Business Office
The Vice President for Finance and Administration/CFO is specifically responsible for the college functions of accounting, budgeting, human resources, risk management, purchasing, payroll, cashiering, bookstores, property inventory, and for the general financial integrity of the business functions of the College.
Our goal is to serve the public, students, faculty, and staff with courteous and competent services, and to be good stewards of the public trust. We welcome you to this Web site and encourage feedback on our services.
Any communication related to the overall operations of the Business Office may be directed to Al Little, Vice President for Finance and Administration/CFO.
Students and Visitors
This section was created to help direct students and visitors to the appropriate department for quick and accurate assistance.
Academic Calendar
Business Office (386) 312-4117
Bookstore
- Palatka (386) 312-4173
- Orange Park (904) 276-6833
- St. Augustine (904) 808-7462
Account Inquiries, Student
Automatic Payment Plan
Checks, Student
Delinquent Accounts
Fee Adjustments
Financial Aid
Invoice, Student
Locations
Parking Decal
Purchasing
Refund Policy
Returned Check Policy
Scholarships
Tuition
Questions? Contact Us!
Or call (386) 312-4117
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Faculty and Staff
This section was created to help direct faculty and staff to the appropriate department for quick and accurate assistance.
Operating Guidelines and Procedures Manual
(Procedures specific to Business Operations are located in PART FOUR.)
Finance and Administration Organizational Chart
Budget Request System
Budget Query Demonstration
Online Budget Amendment Demonstration
FORMS:
* For more information regarding the College's use of Social Security Numbers, click here.
HELP LIST:
- Al Little (4116)
Vice President for
Finance and Administration/CFO
Inquiries on policies and procedures related to finance and human resources office operations.
- Nancy Gonzalez (4120)
Comptroller
Accounting Guidelines
Federal, State and Local Programs
Financial Reporting
Auditing Inquiries
- Beverly Barker (4110)
Director of Capital Contract Management
Fund 7 (Construction/
Capital Funds)
Solicitation Guidelines/Bids/RFPs
Contract Administration
Banner Financial Access
- Bob Olson (6775)
Director of Auxiliary Services/THCA Business Operations
Thrasher-Horne Conference Center
Bookstore Operations
Property Management
Vending/Food Service
Central Receiving
College Courier
- Ann Knotts (4022)
Director of Budget and Employee Compensation
Employment Contracts
Budget
Purchasing
- Cindy Reed (4125)
Coordinator of Payroll and Grants Accounting
Federal, State and Local Grants
Financial Reporting
Payment Plan
Collection Agency
1098 T's
- Anna Stilwell (4122)
Administrative
Assistant Payroll
Status of W-2
Status of Time Sheets
Status of a Payroll Check
Payroll Direct Deposits
- Barbara Cadieu (4032)
Accountant
Student Billings
Student Checks
3rd Party Payments
1098 T's
Payment Plan
Collection Agency
- Paige Pacetti (4121)
Cashier
Student Account Inquiries
Collections Third Party Billing
1098 T's
Bookstore Refunds
- Heather DeVore (4118)
Accounts Payable Technician
Fuel Credit Card
1099s Misc
Vendor Checks
ACH payments
Abandoned Property (Vendor)
Vendor Direct Deposit
- Juanita Walker (4060)
Purchasing Assistant
Parking Decals (students)
Vendor Profiles
Requisition Inquiries
Purchase Orders
Office Depot (online)
- Cindy Champion (4065)
Purchasing Assistant
Parking Decals (students)
Vendor Profiles
Requisition Inquiries
Purchase Orders
Office Depot (online)
- Karen Gresham (4119)
Accounts Payable Clerk
Travel Request
Petty Cash
Abandoned Property (Students)
P-Card Reconciliation
Record Management
Questions? Contact Us!
Or call (386) 312-4117
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Fee Adjustments Due to Schedule Change
Student fees are recalculated at the end of registration period for schedule changes, as noted in the academic calendar, to determine if additional fees are due. If additional payment is required, the student will be notified.
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Locations
All business office locations are in the ADMINISTRATION BUILDING on each campus.
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Parking Decals
All motorized vehicles that park on any SJR State campus must bear a decal. Decals are free and may be obtained at the Administrative Building in the Business Office for the Palatka and St. Augustine Campuses. For the Orange Park Campus, parking decals can be obtained at the security office.
For more information contact:
St. Augustine Campus (904) 808-7400
Orange Park Campus (904) 276-6800
Palatka Campus (386) 312-4200
Parking inquiries can be addressed with Louise Robinson.
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Refund Policy - Withdrawal from College and Reduction of Class Load
A refund of registration fees will be made to any student enrolled in college credit courses who officially withdraws on or before the last day of the late registration period of any academic term. This policy applies also to the reduction of class load.
Exceptions
A full refund (100%) will be given to any student whose courses are canceled by the College or to any student who, because of serious circumstances beyond the student's control occurring prior to the mid-point of the term, is prevented from completing the term.
These circumstances are limited to the following:
- death of the student or the death of an immediate family member upon whom the student is dependent for continuation of enrollment;
- prolonged physical disability of the student;
- involuntary recall or induction into the armed services; or
- other circumstances that may be approved by the President or designee with or without full 100% refund.
In such cases, timely notification, along with appropriate documentation, should be made to the Vice President for Student Affairs.
Tuition for continuing workforce and community instructional service courses is NOT refundable.
Refunds/Repayments
A statutory refund is made to federal financial aid sources if the student received financial aid funds and the student withdraws or was withdrawn prior to completing at least 60% of the term. This also applies to students who stopped attendance prior to completing at least 60% of the term and received grades of F, I, and/or W only.
SJR State's policy is to recalculate the amount of aid earned based on the last documented date the student participated in class or the mid-point of the semester, whichever is later. The College will bill the student any amount refunded to federal sources. A hold will be placed on the student's records until repayment is made. Repayment can be made by cash, check, or credit card to the cashier, or send payment to the Business Office.
Refunds will be distributed to aid sources as prescribed by federal regulations.
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Automatic Payment Plan
St. Johns River State College offers a Tuition Installment Plan (TIP) for all students requiring assistance with managing their educational expenses. The TIP program will allow students to pay for tuition and fee expenses over a period of time rather than one lump sum payment before the start of the semester. The College has contracted with Nelnet Business Solutions to administer this program. This company will be responsible for the enrollment, as well as receiving the monthly payments. Enrollment to the payment plan can be completed via the SJR State Web site (www.sjrstate.edu) by logging on to the MySJRstate account. After the student registers under the Student and Registration menu, click on Optional Payment Plan, choose the term, and click on e-Cashier logo and follow the steps. Students needing additional information should contact the SJR State Business Office at (386) 312-4117.
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Delinquent Accounts
A student may be suspended if all fees and other financial obligations to the college have not been paid by the due date. The College will not issue an official transcript unless all financial obligations to the College, including library fines, traffic fines, student loan repayments, veteran deferments, additional fees, inter-library loan obligations, etc., have been met.
If it becomes necessary for the College to turn over a student's account balance to a collection agency for collection, the collection cost (agency's fees) will be added to the student's account and must be paid by the student directly to the collection agency. Once the account is turned over to the collection agency, the College can no longer accept payment.
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Returned Check Policy
If a student, or a student's parent or guardian, issues a check to meet an obligation to the College and the check is not honored by the bank on which it is drawn, the student will be given five class days in which to meet the obligation. Failure to do so may result in the student's suspension. If a student habitually issues bad checks, even though each check is made good, disciplinary action may be taken. A service charge will be levied on any returned check.
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Student Account Inquiries
Please contact Paige Pacetti at (386) 312-4121
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Student Checks
Please contact Barbara Cadieu at (386) 312-4032
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Delinquent Accounts
Please contact Paige Pacetti at (386) 312-4121
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Student Invoices
Please contact Paige Pacetti at (386) 312-4121
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