BUSINESS OFFICE
ST. JOHNS RIVER STATE COLLEGE
Solicitation Number: RFP-SJR-21-2016
Solicitation Name: Banking Services
Description: SJR State is issuing the RFP to identify a qualified financial institution who can provide the College with the best solution for banking services. The contract for this RFP will be awarded to the institution who best meets the need of the College.
Schedule: The following schedule is a general guideline for issuance and recommendation of award of this RFP and issuance of the contract. The College may change the dates of any events of this RFP and the issuance of the Contract.
Tentative Dates Scheduled:
| Issue RFP | Tuesday, November 8, 2016 |
|---|---|
| Written questions due by 2:00 pm
*submit via email |
Tuesday, November 29, 2016 |
| Proposals Due by 2:00 p.m. | Tuesday, December 6, 2016 |
| Public Opening of Proposals | Tuesday, December 6, 2016 |
| SHORT-List of Proposers Meeting | Thursday, December 8, 2016 |
| Proposer Demo’s/Interviews | Monday, December 12, 2016 |
| Evaluation Committee Final Review | Tuesday, December 13, 2016 |
| Issue Intent to Award | Tuesday, December 13, 2016 |
| Protest Period | December 13-16, 2016 |
| *Issue Bid Award
*assumes no protests |
Friday, December 16, 2016 |
| Recommendation to the Board of Trustees | Wednesday, January 18, 2017 |
| Initial Contract Term | April 1, 2017 – March 31, 2022 |
PUBLIC BID OPENING
St. Johns River State College will conduct a Public bid/proposal opening at 2:30pm on December 6, 2016. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
EVALUATION COMMITTEE REVIEW OF RESPONSIVE PROPOSALS/SHORT-List
If needed or desired, the college reserves the right to conduct an evaluation committee meeting on December 8, 2016, the purpose of this meeting is to create a ‘short – list’ of proposers which will be invited to participate in the interview and or demonstration process. The meeting will be held beginning at 9:30 AM EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
PROPOSER DEMO'S / INTERVIEWS
The college has the right to invite short-listed proposers for an interview and product demonstration. Short-listed proposers will be interviewed against the evaluation criteria outlined within the RFP. The purpose of the interview will be to obtain answers and information for the purpose of clarification, to allow College staff to demo the institutions cash management banking system and to obtain details regarding the institutions client resolution department and process. Interviews / demos will be limited to no longer than (1) one hour per Short-listed proposer. The interviews/demos will be held on December 12, 2016. Demo’s will take place on the Palatka Campus in Valhalla Hall, Building A Room A-152. These meetings are open to the public, only scheduled bidders are permitted to speak during their allotted time. A schedule will be posted on the bid web page following the Evaluation Committee shortlisting of vendors meeting held on December 8, 2016.
If desired, an interview/demo schedule will be posted to the RFP’s dedicated web page located at: wwwtest.sjrstate.edu/212016
EVALUATION COMMITTEE FINAL REVIEW
The college will conduct a final evaluation committee meeting in an effort to select the vendor in which the committee intends to award the contract to on December 13, 2016. The meeting will begin at 8:30 a.m., EST. The meeting will be held on the Palatka Campus in the Board Room, Building A, Room A-154. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.
Document Name: Document Issue Date
Invited Participants Wednesday, November 8, 2016
RFP-SJR-21-2016 Wednesday, November 8, 2016
Addenda 1 Tuesday, November 29, 2016
Addenda 2 Tuesday, November 29, 2016
Addenda 3 Wednesday, November 30, 2016
Demo and Meeting
Schedule Update Thursday, December 8, 2016
Intent to Award Tuesday, December 13, 2016
All Bids Rejected Friday, December 16, 2016
Contact for solicitation questions:
(386) 312-4156